Companies often spend a lot of time looking for how to minimize operational costs. Simply, operational costs will be reduced if the expenses can be controlled and don’t exceed normal limits. However, the problem is when expenses exceed the normal limit caused by many things, especially unexpected things. For companies that have fleets, will know if the operational costs of the fleets are large. Daily fuel costs, routine fleet maintenance, and many others.
Supporting factors for the increased operational costs of the fleet
In managing the existing fleet, the most difficult challenge faced by the company is to use existing operational costs as well as possible. Good management of operational costs is if the total cost is sufficient for the needs of the fleet every day, and no additional costs are needed. It would even be better if the costs used were not up to the normal limit of existing costs. Because if so, then the company has been indirectly successful in minimizing fleet operational costs. But if otherwise, there is something wrong with the management of the fleet.
As mentioned above, many factors can affect the operational costs of the fleet. Examples are increased fuel requirements, fleet maintenance costs, and so on.
Increased fuel requirements will be normal if the use of the fleet also increases. For example, the fleet mileage is getting further, the fuel demand will also increase. But what if the opposite?
Here we share some tips for managing fleet operational costs:
Determine operational costs with many considerations
In determining operational costs, companies can’t directly mention numbers without any consideration. Many things must be considered before the total operational costs of the fleet are created.
The company must know what is needed by the fleet every day. From these needs, the company can calculate each cost to be incurred for each need. In this way, the amount of operational costs determined is clear and will be more effective in its use
The use of the Fleet Management System can help companies to determine the number of operational costs. In detail, the company will see the distance traveled by the fleet every day, as well as the amount of fuel released. The existence of this report makes the preparation of operational costs easier and the costs determined are not based on estimates, but based on facts in the field.
Manage your fleet fuel expenses
Fuel is the biggest expense in terms of fleet management. This is because the amount of fuel released can be different every day, and of course, the company does not have more ability to reduce fuel prices. The only way companies can do is to reduce ineffective fuel expenditure.
Managing fuel data manually will of course take a lot of time. Not to mention if companies have to research and calculate mileage manually, of course, the time spent will be more and more. Different story if the company has started using the Fleet Management System.
A technology-based system such as the Fleet Management System will make things easier. Everything needed such as fuel usage data, and also fleet mileage can be obtained easily and automatically, without having to drain a lot of time. In addition to convenience, the data obtained will also be more accurate.
Don’t miss the routine fleet maintenance time
Besides fuel, fleet operational costs will also be drained for fleet maintenance. Although not every day, fleet maintenance is still carried out routinely, be it in a matter of weeks, months, or years. Costs incurred while performing maintenance are also not half-hearted, especially if the fleet is experiencing heavy damage.
Because of its routine nature and there is a period, the company must have a schedule to see when the fleet should be checked for conditions. If you still use the traditional way, of course, the steps to be taken by the company is to make a schedule on the sheet and ask the department in charge to check it every time. However, do not ignore the possibility of other treatments caused by unexpected things. One example of an unexpected thing is a traffic accident.
As the name implies, the Fleet Management System means a system that manages the fleet as a whole, including the fleet maintenance schedule itself. With this convenience, the company no longer needs to trouble making a routine fleet maintenance schedule. Also, this system can be used as a tool to reduce the risk of accidents. The company can monitor the level of sensitivity of the equipment installed on the fleet. The speed, the sensitivity of the current fleet is being turned and stopped, all viewable through this system. The company will get a notification if the fleet exceeds the normal limits. Of course, it will help the company in minimizing the risk of traffic accidents
Choose the most suitable type of fleet
In choosing a fleet, the company must first determine what kind of fleet that best fits their needs. The company must also consider the price and operational costs of the fleet. Make sure that the fleet that has been by the costs incurred by the company was able to all operations of the fleet.